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Document Control Coordinator (Contract)

Oregon, United States of America

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The Position

Please note this is a temporary contract position for 12 to 18 months.

The individual hired for this position will be a part of Project Gutenberg at Genentech, Hillsboro Technical Operations.  The position will be providing expertise as a Document Coordinator.  This individual will work cross-functionally with subject matter experts to update engineering and maintenance documentation.  Work hours will be Monday through Friday, approximately 8 AM to 5 PM.

Primary Responsibilities:

  • Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
  • Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
  • Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
  • Provides assistance to users in capturing and locating electronic information.
  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
  • Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.  Work with external entities (vendors, construction management) to prepare post-construction documentation such as Turn Over Packages and Commissioning and Qualification binders.

Secondary Responsibilities:

  • Managing the COORDINATOR role in Condor
  • Author Document changes
  • Initiate Workflows for Released and Withdrawn Documents
  • Initiate Approval Process
  • Release and make Effective documents in Condor (No Impact Documents only)
  • Processing Documents
  • Formatting Word documents to meet Facilities and Condor Standards
  • Review FE-DCR (Document Routing Sheet) for Review Completion
  • Review submitted Training Assessments for Impact New/Revise Documents
  • Review document Summary and Justifications for alignment with document changes and accuracy
  • Submit changes for electronic system changes (i.e. SAP updates)
  • Filing GMP Papers
    • Access to the Quality Vault
    • Facilities Unit registration
    • WI0272 Training
  • Supporting Project Gutenberg

Required Skills and Experience:

  • Demonstrated interest/experience in the biotechnology industry
  • Experience in handling Construction Documents, Drawings, P&IDs, Redlines and Turn Over Packages.
  • Excellent editing and proofreading skills
  • Excellent planning, organization, interpersonal, and communication skills

Preferred Skills and Experience:

  • Experience with Adobe Acrobat
  • Experience with Microsoft Word
  • Previous experience as a Document Coordinator
  • Able to learn new technical concepts quickly
  • Comfortable shifting between projects and wearing a variety of hats
  • A track record of successfully working with multi-functional teams to deliver quality content
  • BS in a technical degree (such as Engineering, Chemistry, Biology, Industrial Systems; new graduates will be considered)

Who We Are

A member of the Roche Group, Genentech has been at the forefront of the biotechnology industry for more than 40 years, using human genetic information to develop novel medicines for serious and life-threatening diseases. Genentech has multiple therapies on the market for cancer & other serious illnesses. Please take this opportunity to learn about Genentech where we believe that our employees are our most important asset & are dedicated to remaining a great place to work.

The next step is yours. To apply today, click on the "Apply online" button.

Genentech is an equal opportunity employer & prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital & veteran status. For more information about equal employment opportunity, visit our Genentech Careers page.

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